Skip to main content

Knowledge Repository (The Foundation)

One of the key components in Knowledge Management (KM) is Knowledge Repository. Wikipedia defines Repository as a location for storage, often for safety or preservation.

Speaking about knowledge repository, we don’t always speak about database or data-warehouse, text files, emails, etc. Knowledge repository talks about something broader. We are not only talking about where the data and information stored, but also how the data and information is organised to create valuable knowledge for the company. There are two main things to discuss when we talk about knowledge repository. We are discussing about knowledge map and knowledge quality assurance.

Knowledge map can simply be thought as the classification or categorisation of knowledge. One knowledge can have one or more categories or classes. The categorisation of knowledge makes it easier for the programmers and end users to develop and use the Knowledge Management System (KMS). For example, instead of developing a comprehensive algorithm to search into the content of media files, like audio files, we can just put the files into the appropriate category so that the users who want to access the files can find those files by just simply looking and opening the appropriate category. It also ease the work of the knowledge management system developers.

However, there is one thing we need to use as our base when developing the knowledge map, that is the core knowledge of the company. Different companies can have different core knowledge, so there is no “one size fit all” map for the knowledge. We need to really understand how the daily activities of people and processes in the company to create a good knowledge map. A good knowledge map is important to give users better usability of the knowledge management system. To further improve this, we need to do the source description and source identification process to ensure that we have the correct source for the appropriate knowledge.

Knowledge quality assurance is the process where the knowledge leader and hist/her helpers, who usually the trusted ones, ensuring that the knowledge entered into the knowledge management system is valid. This process must be done before the knowledge has already been entered into the system. Why? Knowledge management system can have thousands of knowledge from thousands of contributors. Ensuring the validity of these large number of knowledge in the online system can lead to exhaustion of the knowledge auditors. However, we still need to maintain the existing knowledge in the evaluation process to ensure that our knowledge is always up to date and relevant with current situation.

At last, there is also one think we need to consider when we design the knowledge repository, that is the security of the knowledge. We need to define what kind of knowledge that can be accessed by the whole employees, what kind of knowledge that can be accessed by the managers and above, and what kind of knowledge that can be accessed only by the board of directors. This clear definition of access control ensures that our knowledge cannot be easily leaked and used by the outsiders.

Comments

Popular posts from this blog

Kisah Nyata Seorang Anak Bernama Andoy dari Filipina

This post is in Bahasa.
Ada seorang anak kecil kelas 4 SD yang selalu mengucap syukur dalam keadaan apapun. Ia tinggal di suatu desa di Negara Filipina. Setiap hari untuk sampai ke sekolahnya ia harus berjalan kaki melintasi daerah yang tanahnya berbatu dan menyeberangi jalan raya yang berbahaya dimana banyak kendaraan yang melaju kencang. Setiap kali berhasil menyeberangi jalan raya tersebut, Andoy selalu mampir sebentar ke Gereja untuk berdoa. Tindakannya ini diamati oleh Pdt. Agaton. Karena merasa terharu dengan sikap Andoy yang lugu dan beriman tersebut. Suatu hari ketika Andoy hendak masuk ke Gereja Pdt. Agaton menyapanya.
Bpk. Pdt : "Selamat pagi Andoy, apa kabarmu? Apakah kamu akan ke sekolah?"
Andoy : "Ya, Bapa Pendeta!" balas Andoy sambil tersenyum.
Bpk.Pdt : "Mulai sekarang saya akan membantu dan menemani kamu menyeberangi jalan raya tersebut setiap kali kamu akan menyeberang.
Andoy : Terima kasih, Bapa Pendeta."
Bpk. Pdt : "sekarang apa yang aka…

Blue Light Filtering with f.lux

Light, one of the very important parts of human living support, has tremendous benefit for us. Light itself is composed of many different rays. One of the components of light, called as blue light, has been known to tamper with our circadian rhythm.

Blue light itself can come from a lot of sources, including the lamp inside your room. However, the source which gives the most impact on people are from electronic devices. In this technology era, it's very hard for us to run away from using electronic devices. Those devices, such as Laptops and Handphones, have tremendously improve our quality of life by making our life easier and more fun through a lot of applications and systems available. Unfortunately, blue light emitted through the screen of those devices can affect our quality of sleep. Some research even advised us not to use our phone a few hours before we are going to sleep to improve our sleep quality.

For tech-savvy people, getting away from devices, especially handphone, …

Needlefish Attack

Just recently, a news spread about a young lady, died due to attack of a Needle fish. The story began when she was having a vacation with her family at Tanjung Karang beach, Makassar, Indonesia. This unfortunate event happened on January 01, 2016.



Liena (39) was soaking her body near the shoreline, whilst suddenly a needlefish jump towards her face. She was not able to dodge because it was too sudden. The fish, known with its long sharp and spear like snout, pierced through her right eyelids. She was then screaming for help. Her husband's family was then run to help her. She was quite badly injured. The wound was so deep that it even pierced through the skull and caused her to vomit blood.

She was brought to the hospital by ambulance to Kabelota Donggala hospital. Nevertheless, the wound was so bad that she eventually could not make it. She passed away in that hospital and the corpse was brought back to Balaikota Palu.



It's highly advised that we are keep being careful when playi…